This article explains the difference between real stock and virtual stock, and an explanatory example will be shown so that you can clearly understand the differences between them.
First, to be able to view the stock of your products, you must have the stock control activated, for this access your products and in the Stock tab, check that the option "Control stock" is checked. You should know that there are two types of Stock, which are explained below.
1. Actual Stock
.Represents the stock, inventory or number of units you have in your warehouse(s) at any given time.
The actual stock units are modified with the delivery notes and invoices, both purchase and sales, increasing by as many units as are included in the delivery notes and purchase invoices, and decreasing by as many units as are included in the delivery notes and sales invoices.
In addition, when an invoice is generated from a delivery note, the invoice does not contemplate the warehouse movements, since STEL Order takes into account that it was created from a delivery note, and therefore the delivery note was already in charge of registering such movements.
On the other hand, an invoice records warehouse movements when it is created from scratch, or when it is created from a quote or order.
Remember that to follow the traceability between documents and have the stock move only once, you must generate the invoice through another document, by clicking on More > Generate.
.
2. Virtual Stock
.Represents the stock, inventory or quantity of units you will have in your warehouse in the near future, calculated based on the "Actual Stock" at a given time, and purchase orders to be received and purchase orders to be shipped or delivered.
Since purchase orders do not evidence the delivery or receipt of goods, but rather the request for material from a supplier, which has not yet been received, or the request for material from a customer, which has not yet been delivered, this is why they do not affect the "Actual Stock", but do affect the "Virtual Stock".
Because of the above, purchase orders increase the "Virtual Stock", while sales orders decrease it.
Remember that if a pending order is finally marked as "Rejected", all the "Virtual Stock" modifications that it contemplated will be automatically reverted, and for "Virtual Stock" purposes it will be as if this order never existed.
Example:
.Imagine you have a product with a real stock of 20 units, which has no related sales order or purchase order, thereby also having 20 units of virtual stock.
|
Real Stock |
Virtual Stock Virtual Stock |
|
20 . |
20 . |
If you place a purchase order with a supplier in which you indicate 50 units, the virtual stock adds up those units and looks like this:
|
Royal Stock |
Virtual Stock Virtual Stock |
|
20 |
70( = 20+50) . |
.
A customer places a sales order, in which you register 5 units, thus the virtual stock will subtract the stock:
|
Royal Stock |
Virtual Stock Virtual Stock |
|
20 |
65( = 20+50-5) |
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You make a delivery note to a customer with 10 units, it is subtracted from the actual stock since the goods have been delivered to the customer, similarly it is subtracted from the virtual stock the same units because the document has been generated directly and it looks like this:
|
Real Stock Stock Actual |
Virtual Stock | . | |||||
|
10 (20-10) | . |
55 ( = 10+50-5) | . |
.
You have received the goods you ordered from your supplier, so when generating the purchase order the stock that increases is the actual stock by 50 units:
|
Real Stock Stock Actual |
Virtual Stock | . | |||||
|
60 (10+50) | .
55 . |
.
Finally, we pass our customer's order to packing slip that way we will deliver 5 units and it will be subtracted from the actual stock.
|
Real Stock Stock Actual |
Virtual Stock | . | |||||
|
55 (10+50-5) | |||||||
|
55 . |
.
As you can see, both stocks are equal, therefore you don't have to serve any sales order, nor purchase order and therefore it is correct.
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